SDS & WIC Intranet Portal

Pharmaceutical company focused on the specialized manufacturing and commercialization of complex injectables, anaesthetics, and active pharmaceutical ingredients.

The SDS and WIC Portal, developed by eSpheres, is a user-friendly Web Dynpro application integrated directly with SAP EHS to provide workers with easy access to Safety Data Sheets (SDS) and Workplace Instruction Cards (WIC/WIK). The portal is designed for anonymous intranet access, allowing users to search and retrieve documents without individual SAP logins but through the company intranet portal.

Key project features include:

• Intuitive UI: A selection screen with five search criteria (compound and material-based) and multilingual support, specifically for English and Dutch.

• On-Demand Generation: PDFs are generated in real-time.

• SAP Integration: The solution uses custom ABAP classes and SAP Report Shipping functionality to manage document retrieval.

Technically, the solution is a 100% SAP implementation avoiding non SAP component and open to future improvements like caching to optimize speed.

A 1 minute demo video is available.

Multilingual Workplace Instruction Cards authoring

Worldwide leader in Photolithographic systems manufacturer for the semiconductor industry.

The electronic industry uses a large variety of chemical products: solvents, glues, polymers, oxidizers, special gases,...

Complying with RoHS and REACH directives, reducing the use of hazardous and Very High Concern substances, giving relevant information to employees are important challenges requiring an high-level hazardous substance management process.

Before a transition to a full SAP solution, Compliant-Chemicals helped our customer to author multiingual (NL, EN, CN) and product-oriented Workplace Instruction Cards and to align their content with up-to-date Safety Data Sheets received from the suppliers.

Large scale Chemical Management and Risk Assessment specification framework

Major steel manufacturing company - Long Product division Europe.

eSpheres led the definition phase for an integrated Chemical Management (CM) and Risk Assessment (RA) system. Our role was to translate high-level HSE business processes into a precise technical blueprint for SAP implementation.

Key Deliverables

• Chemical Management: We authored detailed functional specifications for GHS data management, REACH compliance, and Inventory oriented reporting.
• Risk Assessment : We defined the technical logic for hazard categories, impact catalogs, and control hierarchies. The framework must supports manual risk assessments in a multi-sites, multi-language context with automated health & safety dashboards and the dynamic generation of safety instructions.
• Implementation Governance: To ensure a "clean" build, we mapped standard SAP features against business gaps, identifying and specifying necessary RICEFs (Enhancements & Forms). Our documentation included a full RACI matrix, complexity statistics, and workload estimations to guide the development team.

The eSpheres Value

We provide the technical "connective tissues" between HSE regulations and SAP architecture. By delivering implementation-ready specifications, we minimize probability of development rework and ensure the final system will be both compliant and operationally efficient.

Chemical Management

Elite microelectronic international research center

At eSpheres, we specialize in bridging the gap between complex EHS requirements and SAP technical execution. Our client introduced a standardized, high-integrity approval workflow designed to harmonize chemical management across the enterprise.

Recognizing that chemical compliance is a multi-disciplinary challenge, the customer wants to orchestrate a rigorous hierarchy involving two critical roles:

• the Hazardous Substance Managers (HSM),
• and the Environment, Health and Safety Managers (EHSM).

By leveraging SAP-integrated workflows, the system dynamically adapts to three distinct scenarios: New Chemicals, previously approved chemicals, and not-yet-approved existing chemicals.

The process ensures no stone is left unturned. The HSM manages deep-dive compliance tasks—including duplicate searches and substitution analysis—while the EHSM oversees precise location-based risk assessments, compliance and environmental checks.

The result is a effective process supported by SAP S4 that transforms "paper-based" safety policies into a hard-coded reality, ensuring that every substance entering the facility has been vetted for environmental impact, worker safety, and regulatory compliance.

Streamlining Chemical Compliance: SAP S/4HANA & Chemwatch Integration

Elite microelectronic international research center

For HSE departments, manual entry of Safety Data Sheet (SDS) data into SAP is a high-risk time-consuming bottleneck. eSpheres has developed a Proof of Concept (PoC) that automates this workflow, ensuring data integrity and regulatory compliance.

The Innovation

By integrating Chemwatch (CW) with SAP S/4HANA, we’ll eliminate manual transcription. When a new chemical is submitted for approval, the system triggers an external request. Chemwatch extracts structured data from the SDS (PDF), answers SAP requests via a GraphQL API, then the app validates and automatically populates chemical master data fields.

Powered by eSpheres WSR

The technical backbone of this solution is the eSpheres Microservice Rules (WSR) framework. It handles the background processing and deferred responses required during data digitization. This allows the customer to:

• Automate Updates: Periodically refresh existing chemical records with the latest safety info.
• Monitor Status: Track CW requests in real-time through the WSR dashboard.
• Reduce Risk: Ensure the ""Single Source of Truth"" in SAP is always audit-ready.
• Minimize clerical task: reduce time-consuming manual encodings

This integration transforms chemical management from a manual administrative burden into a streamlined, high-accuracy digital process.

Export and Restricted List Control for a better compliance

Leader in specialty coatings for flexible materials (performance and packaging)

The customer wanted to modernize its compliance operations by replacing fragmented, manual Excel and Access databases. This transition automates Restricted Substance List and Export Control checks for over 16,000 products, eliminating the performance bottlenecks and data silos of the legacy system.

Technical Architecture

The solution uses the eSpheres Microservice Rule framework to bridge SAP EHS with an external Python calculation server.

• Data Orchestration: Custom Z-tables in SAP store CAS numbers, threshold limits, and applicability rules (e.g., DYE vs. PIGMENT).
• Communication: Product compositions and heavy metal data are sent via secure HTTPS to the Python backend.
• Processing: Python performs high-speed computational logic, evaluating complex exclusion rules more efficiently than traditional methods.
• Integration: Results are written back to SAP EHS as Value Assignment Types (VATs) and User-Defined text.

Impact and Outcomes

By embedding this logic into the standard specification process, the customer ensures compliance data is always current. The system classifies every product into one of four states: Clean, Compliant, Not Compliant, or Incomplete.

This automated approach provides several key advantages:

• Data Integrity: Removes the risk of manual input errors.
• Scalability: Seamlessly handles calculations across the entire product catalog.
• Auditability: Centralized reporting via a custom-made transaction provides a clear compliance trail.

This shift to a proactive, integrated microservice architecture significantly reduces regulatory risk while boosting operational efficiency.

Strategic RFQ for Global EHS Digital Transformation - Incident Follow-up and Audit Management specification framework

/begin-Private-for-group-Customers//ArcelorMittal (LU): //end-Private//Major steel manufacturing company - corporate level

We partnered with a corporate client to define the digital blueprint for their next-generation safety and compliance platform. By translating complex HSE needs into a robust Request for Quotation (RFQ), we ensured their future system wouldn’t just collect data, but drive safety performance.

• Comprehensive Scope: Developed 70+ detailed functional requirements spanning Incident Management (IM) and Audit Management (AM).
• Specialized Safety Focus: Integrated critical reporting protocols, including Potential Serious Injury and Fatality (PSIF) and Process Safety Events(PSE), to prioritize high-risk prevention.
• Enterprise Integration: Defined technical standards for complex location hierarchies, secured and easy API connectivity, and advanced data analytics to turn raw audit findings into actionable insights.
• User-Centric Design: Bridged the gap between high-level corporate oversight and intuitive "on-the-ground" reporting tools, with user-convenient analytics and dashboards.

Streamlining Compliance: Automated PCN Submissions

Manufacturer of high-tech industrial coatings, resins, and composites, specializing in high-performance, sustainable solutions for the railway, automotive, and general industry sectors.

Faced with the regulatory pressure of Annex VIII to the CLP, our client needed to transition from manual workflows to a high-volume, automated Poison Center Notification (PCN) process. Already leveraging SAP EH&S Product Safety for SDS authoring, the company held over 80% of the required regulatory data within its existing SAP landscape. The challenge was bridging the gap between this internal data and the ECHA submission portal efficiently.

eSpheres successfully integrated the 3E-Notify solution into the customer’s SAP EHS environment. To accelerate the transition for their portfolio of 10,000 products, we deployed a proprietary Data Initialization Tool. This microservice-based solution automates the mapping of legal entities, UFI generation, and MiP (Mixture in Mixture) components, ensuring data integrity before transmission.

By replacing manual entry with a seamless SAP-to-ECHA interface, the HSE team reduced submission time from hours to minutes. This project demonstrates eSpheres’ ability to transform complex SAP technicalities into streamlined compliance assets, ensuring both regulatory "license to operate" and significant operational cost savings.

Key Project Figures:

• Portfolio: 10,000+ products successfully notified.
• Innovation: Implementation of eSpheres’ specialized data initialization Microservice.
• Efficiency: Notification preparation time reduced to under 5 minutes per substance.

Optimizing the "Research to Product" Lifecycle with SAP Recipe Development

Development and manufacturing of high-quality pharmaceuticals, healthcare products, and premium nutritional solutions for pets.

eSpheres successfully delivered a comprehensive SAP Recipe Development (RD) implementation designed to streamline the Research to Product (R2P) lifecycle. This project modernized 51 core requirements, effectively bridging the gap between experimental R&D and industrial manufacturing.

By leveraging S/4HANA functionality, we centralized the management of Development, Experimental, and Commercial recipes. A primary focus was the integration of Substance and Specification management, ensuring that nutrient data, ingredient costs, and mandatory labeling requirements are synchronized from the go-live to product retirements.

To meet rigorous HSE and regulatory standards, we implemented automated Compliance Checks that validated recipes against both EHS regulations and complex, client-specific business rules.

To ease calculations of derived nutrients, without requiring any nutrient calculation specific programming, we implemented a RPN calculation formula interpreter that enables users to simply enter their specific calculation formula themselves.

A key technical achievement included the development of custom WWI (Windows Word Integration) templates for high-fidelity Product Information Datasheets (PID) and Product Data Sheets (PDS).

The project concluded with a seamless data handover to Manufacturing BOMs, providing a robust, compliant, and scalable framework for both food and non-food product innovation. This implementation successfully standardized recipe management while addressing critical gaps in regulatory reporting and material origin tracking.

SAP Product Safety Implementation

Development and manufacturing of high-quality pharmaceuticals, healthcare products, and premium nutritional solutions for pets.

eSpheres successfully delivered a comprehensive SAP Product Safety implementation, centering on the integration of 3E Regulatory Content to automate chemical safety and global compliance. By utilizing 3E’s expert rules, property trees, and phrase libraries, we streamlined the authoring of Safety Data Sheets (SDS) and labels, ensuring high-quality, standardized documentation across diverse international markets.

A technical cornerstone of the project was the BOM-to-BOS process, which synchronized manufacturing data with regulatory chemical specifications. The solution emphasized compliance integration powered by 3E Regulatory Content, enabling automated marketability checks and Substance Volume Tracking (SVT) for critical regulations like REACH.

With a 97% fit-to-standard rate, the implementation prioritized SAP best practices to minimize long-term maintenance. Completed several years ago, this project provided the customer with a scalable, reliable foundation that has continued to support their evolving HSE and regulatory requirements.

Key Achievements

• SDS Automation: Streamlined the generation and ""push/pull"" distribution of branded, multi-language SDS.
• Content-Driven Compliance: Leveraged 3E Regulatory Content for real-time marketability validation and proactive substance tracking.
• Data Integrity: Established a seamless, automated link between production BOMs and chemical substance specifications.

Advanced SAP EHS Automation with Microservices

Manufacturer of high-tech industrial coatings, resins, and composites, specializing in high-performance, sustainable solutions for the railway, automotive, and general industry sectors.

eSpheres has transformed SAP EHS data management through our innovative Microservices rules framework. While traditional SAP Rule Sets or complex ABAP developments often lack flexibility, our framework uses a modern, Python-based API to automate specialized HSE calculations and regulatory workflows with precision.

We've implemented high-value, customer-specific rules designed to enhance data integrity and streamline compliance:

• SDS Data Integrity: We automated product data initialization to include specific remarks for missing information, ensuring professional Safety Data Sheets (SDS) without empty paragraphs.
• Specialized VOC Calculations: Developed tailored logic for Volatile Organic Content (VOC) specifically for the paint industry.
• Sales-Driven PCN: Streamlined Poison Center Notifications (PCN) by automatically initializing material and packaging data based on historical sales figures.
• Swiss BAG Compliance: Automated the determination of mandatory data for Swiss BAG (Federal Office of Public Health) notifications.
• Automated Long Texts Translation Proposals: Generates translation proposals for long texts for Technical Data Sheets (TDS) in six different languages via the Google Translate API, significantly reducing manual effort and processing time.

By decoupling these complex rules from the core SAP environment, we provide clients with a scalable, developer-friendly framework that simplifies HSE challenges and ensures proactive regulatory compliance.

Automated Multilingual Technical Data Sheet (TDS) Generation

Manufacturer of high-tech industrial coatings, resins, and composites, specializing in high-performance, sustainable solutions for the railway, automotive, and general industry sectors.

eSpheres implemented in the customer SAP EHS Product Safety environment the automated generation of Technical Data Sheets (TDS) for two primary product lines. Recognizing that TDS authoring shares many complexities with Safety Data Sheets (SDS) —including multilingual requirements and data consistency-, we implemented a centralized solution integrated directly into the SAP Property Tree.

To ensure high data integrity, the project introduced a dedicated specification type for TDS-specific data and leveraged SAP’s inheritance functionality. This enables a "maintain once, update many" workflow, where updates at a product group level automatically propagate to individual items, significantly reducing manual overhead.

A key highlight is the automation of translation proposals for long-form texts, facilitating rapid document generation in several languages. By utilizing standard EHS components like WWI templates and eSpheres Microservice Rules, we transformed a traditionally fragmented process into a rigorous, validated workflow. This enhancement ensures that technical documentation remains perfectly synchronized with safety data, providing HSE stakeholders with a reliable, compliant, and efficient "single point of truth" for all product communications.

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SAP EHS Incident Management

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